Location: Thessaloniki, Northern Greece

Hours: Full-time / 40 hours per week (Monday-Friday)

Contract: Fixed-term contract under Greek law, with possibility of extension 

Salary: €950-€1150 gross salary (dependent on experience) 

Start date: 10th August 2026

Overview of IHA

InterEuropean Human Aid Association (IHA) is a grassroots organisation providing humanitarian aid and assistance to refugees, asylum seekers and people in need. We support thousands of individuals in Northern Greece with essential relief supplies, as well as providing a space for learning, integration and building community. IHA has operated in Northern Greece since 2016 and is currently running a warehouse in Diavata and a community centre in Lagadikia. We strongly focus on providing support around the principle of dignity first. We work collaboratively and are open to building new connections, while making sure to maintain sustainable operations for our team and our target group, and remaining flexible and independent.

Background

IHA has operated in Northern Greece for 10+ years, building a strong network with humanitarian grassroots organisations, as well as with local actors and initiatives supporting forcibly displaced people in Europe. Today, IHA operates in Northern Greece, primarily in supply management, logistics, informal education, community building, and inclusion support. We work closely with local actors to assist people on the move to access services, develop networks, skills and tools, and move towards self-reliance and independence in their new place of residence, guided by the principle of dignity first.  

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Role Purpose

The Programme Manager oversees programme quality, safeguarding, partnerships, and operational coordination for IHA's work in Greece while contributing to strategic development. Approximately 60% of the role is dedicated to programme management, HR, and operational coordination, and 40% to fundraising.

Reporting Line

Reports to the Operations Director. Works closely with the Greece Management Team, Finance Team, and Board Member responsible for Fundraising in an advisory capacity.

Key Responsibilities

Operations (60%)

Safeguarding and Human Resources

• Act as Designated Safeguarding Lead for the Greece team
• Oversee adherence to and development of organisational policies
• Manage recruitment process for manager positions, overseeing all parts of recruitment process with support from the Operations Director and in line with safer recruitment guidelines
• Manager onboarding in coordination with the Operations Director and Greece Management Team

Programmes

• Monitoring and evaluation – develop and implement M&E tools, prepare internal and external reports
• Ensure safety and security of projects and teams through risk assessments
• Support Project Managers in designing and implementing projects aligned with organisational strategy, policies, budgets, and donor requirements, with support from the Operations Director

Partnerships and Representation

• Act as focal point for local, regional, European, and international partners together with the Operations Director when required

• Maintain and develop strategic partnerships, including corporate partners
• Represent IHA externally in programme and donor-related contexts, together with the Operations Director when required
• Manage tasks assigned by the Operations Director related to partnership agreements and external reporting

Administration and Operations Support

• Oversee organisation’s properties including maintenance and coordinating repairs
• Bill payments
• Support contract renewals and legal and accounting processes related to the Greece branch, as assigned by Operations Manager

Fundraising (40%)

Support the development and implementation of organisation’s fundraising strategy 

• Review and formalise the organisation's existing fundraising approach into a clear, practical framework that covers donor identification, cultivation, proposal development, and reporting cycles with support of Operations director 
• Support the Operations Director in developing a fundraising plan that reflects the organisation's capacity, programme priorities, and growth ambitions
• Help establish consistent processes and tools for tracking funding pipelines, deadlines, and donor engagement across the team

Identifying new fundraising opportunities

• Proactively map and monitor funding opportunities from corporate partners, private and family foundations, individual donors, and EU institutional funders
• Maintain an up-to-date funding pipeline, tracking open calls, eligibility criteria, deadlines, and strategic fit with the organisation's work
• Present funding opportunities to the Operations Director with a clear assessment of relevance, requirements, and recommended next steps
• Actively researching and cultivating relationships with prospective corporate partners, foundations, and institutional funders

Grant and donor management 

• Lead the writing of funding proposals and cases for support, ensuring the narrative is compelling, accurate, and aligned with donor priorities and organisational strategy
• Develop project budgets in collaboration with the Operations Director and Board where relevant, ensuring figures are realistic, compliant, and reflect true programme costs
• Coordinate input from Project Managers to ensure proposals are grounded in operational reality and reflect current programme evidence
• Submit finalised proposals to the Operations Director for review and sign-off before submission; liaise with donors during the process and involve the Operations Director in donor communications as needed
• Writing of News letters with support of Operations Director. 
• Support the Operations Director in maintaining regular communication with existing corporate partners, foundations, individual donors, and institutional donors (including EU institutions), through timely updates, check-ins, and meaningful relationship touchpoints
• Prepare donor stewardship materials including impact updates, tailored progress reports, and programme highlights suited to each donor type and their reporting expectations
• Draft personalised correspondence including thank-you communications, funding acknowledgements, and follow-up notes following meetings or site visits
• Coordinate donor meetings, calls, and visits — preparing briefing notes, agendas, and follow-up actions in collaboration with the Operations Director, who joins donor communications as needed
• Maintain accurate and up-to-date donor records, tracking all communications, relationship history, commitments, and next steps
• Lead donor reporting and compliance, with input from relevant managers

Applicant Profile

Essential:

• Willing to relocate to Thessaloniki, Greece 
• At least 3 years of experience in team/project management within a humanitarian aid project
• Ability to set priorities and think strategically across the short, medium and long term
• Able to spot opportunities for growth and quality improvement, able to solve challenges and create solutions
• Strong written and verbal communication skills with an excellent command of English
• Greek language skills (as required for written and verbal communication with landlords, repair technicians, accountants, lawyers and the local community) 
• Strong independent work ethic and hands-on mentality
• Excellent problem-solving, analytical and decision-making skills
• Highly motivated and passionate about IHA’s work
• Strong interest and understanding of the refugee/humanitarian context in Greece
• Strong interpersonal, relationship management and negotiation skills
• Adept at working in variable context, comfortable with unpredictability and change
• Well-developed computer skills, digital problem solver
• To maintain organisational stability we are looking for a commitment of at least 6 months. Preference will be given to candidates who are able to commit for longer
• Must be eligible to legally reside and work in Greece (we are not able to sponsor visas)

Desired: 

• Driving licence (class B) valid in Greece. Confident driving regularly a 7-seater or a van 

Our offer and conditions

• Rolling month by month contract  
• €950-€1150 gross salary (dependent on experience)
• 40-hour work week (Monday-Friday)
• 25 days annual leave, in addition to public holidays
• An opportunity to work for an important and meaningful cause as part of a dedicated team
• Additional expenses covered include transportation to and from work, prepaid SIM card. 

Application

IHA is an equal opportunity employer. We strongly encourage applications from a diverse range of backgrounds and experiences, and are committed to creating an inclusive environment for all team members.

Apply by filling in an application form on our website and sending your CV to vacancies@iha.help by 15th July 2026.

interviews will take place on a rolling basis and we reserve the right to withdraw the job advert before the closing date if an appropriate person is appointed.

Please note, as a small organisation, we do not have capacity to provide individual feedback on unsuccessful applications.

As part of our safer recruitment policy, all successful candidates will be asked for contact details of at least two professional references and will need to submit a police record check prior to commencing their role at IHA. The interview process will include two stages as well as an assessment and/or assignment.

If you have any questions, please contact vacancies@iha.help

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