Privacy and data protection – the essentials
IHA collects and processes personal data as part of our statutory activities as a non-profit association. This happens when subscribing to our newsletter, signing up as a volunteer, submitting a supporting membership application or when making a donation. We restrict our data collection and processing activities to information relevant to the respective purpose and comply with relevant regulation, in particular EU GDPR.
We want to make it as easy as possible for you to exercise your privacy and data protection rights. We're happy to inform you what data we have collected form you, make it accessible and will promptly delete or rectify it if you choose so.
Data Protection Declaration – Intereuropean Human Aid Association Germany e.V.
The purpose of this data protection declaration is:
a) to provide transparency on how Intereuropean Human Aid Association Germany e.V. (hereafter referred to as IHA) and any third parties IHA works with use personal information you provide to IHA.
b) to inform you about your rights regarding personal data collected by IHA and enable you to exercise those rights.
Who we are
What information IHA may collect from you
Legal basis and purpose for processing personal data
Your data protection rights
Who IHA shares your data with
How long does IHA store your data
Contact - Data protection officer
1. Who we are
IHA is a registered non-profit association (“eingetragener gemeinnütziger Verein” – incorporated charitable association) based in Munich, Germany. IHA’s core mission is providing aid and assistance to refugees in a fast and efficient way and to facilitate the readiness to help of civil society actors. Our work includes: channeling donated relief supplies to locations across Europe, serving as a focal point for volunteer aid workers, building infrastructure in refugee camps, distributing relief supplies and providing psychosocial support and informal educational activities.
2. What information IHA may collect from you
The collection, processing and archiving of the personal data described below is done according to relevant data protection provisions, in particular EU Regulation 2016/679 (General Data Protection Regulation). As part of our activities as a non-profit association, we may collect and process the following data:
a) Basic Personal Information
Via our online volunteering form, if provided by you, we collect personal details such as name, e-mail address, age, gender, nationality and contact phone number.
b) Background and skills
Via our online volunteering form, if provided by you, we collect relevant information about qualifications, skills, experience and motivation.
c) Payment information / Records of your payment
When a donation is made, in addition to your contact information, we collect the necessary financial information. Depending on how your payment is made, the collected financial information slightly differs depending on the payment option of your choice.
d) Details of your visit to the website
When you visit our website, we collect technical information such as the IP address, your browser type and version.
3. Legal basis and purpose for processing personal data
Lawful ground – when collecting personal information, our activities are based on one or more lawful grounds listed below:
a) Depending on the purpose of the processing activity, the processing of your personal data will be based on the legitimate interests of IHA, without unduly affecting your interests or fundamental rights and freedoms.
b) Vital interest; processing is necessary to protect the vital interest of the data subject or other persons.
c) Requirements to meet our legal or regulatory responsibilities.
d) Consent; Provided that no other lawful ground applies, consent for processing personal data is being lawfully obtained.
Purposes – When collecting personal information, our activities rely on the following purposes:
a) Donations: We collect certain information such as your personal details, contact information and the amount of the donation.
b) Volunteering: We collect relevant information about your qualifications, skills, experience and motivation so that we may assess your suitability for volunteering roles and can contact you about suitable volunteering opportunities.
c) Marketing and fundraising: For the purpose of marketing and fundraising, we might contact you with newsletters, event invites and donation opportunities.
4. Your data protection rights
As a data subject you have the following rights in regard to your personal data collected and processed by IHA.
Right of access by the data subject to the personal data collected by IHA
Right to rectification of personal data
Right to erasure of personal data
Right to restriction of processing of personal data
Right to personal data portability
Right to object to personal data processing
5. Who IHA shares your data with
a) Donations, marketing and communications
IHA as a controller shares relevant data with third-party vendors and/or business partners who perform specific activities linked to services provided to you by IHA (e.g. payment processing, IT and communication services). The third parties in connection with IHA are: Google (G Suite and Google Forms), MailChimp, Fundraisingbox, Klarna, Stripe, Paypal. For further information onhow those third parties collect and process personal data, please refer to the data protection declaration published on their respective websites.
If you register your interest to volunteer via our online volunteering form and are confirmed to volunteer with IHA, we might share relevant data with IHA representatives (employees or freelance contractors) who might not be members of the association, such as volunteer coordinators in our areas of operation abroad. Data is shared solely for the purpose of facilitating your volunteer service.
6. How long does IHA store your data
We will only retain personal data for as long as necessary to fulfill the purpose for which it was collected and to comply with regulatory requirements.
7. Changes to our Data Protection Declaration
8. Contact - Data protection officer
If you have any questions about our data protection declaration and data protection practices, or if you wish to exercise your rights as a data subject, please contact our data protection officer Moritz Reitschuster at firstname.lastname@example.org or +4915781940307.